I've been giving some thought to how synagogues can assure that their volunteers meet with success. I've always been a big proponent of giving people the tools they need to be successful at their jobs. I promote the use board handbooks for all synagogues containing contact information for all officers, trustees, committee chairs and staff; constitutions, by-laws, fund information, yearly calendar of events, etc.
A couple of years ago I developed a concept called the "Committee Chair Covenant" which outlined what tools committee chairs need for success and additionally included a list of expectations for committee chairs.
Recently, I discovered a wonderful Event Planning Guide from Temple Beth El of Aptos, California. http://www.tbeaptos.org/events/event_planner.shtml
This guide takes the user through the steps of creating a program.
From the event proposal form, to facility services and calendaring, publicity, and mailings, there is no guess work involved. This workbook includes such items as an event countdown calendar, explanation of costs, reimbursement policy, budget worksheet, keeping event funds secure worksheet, check request information and event contacts for the current year.
Every page ends with the following statement, "We love to make you look good! When we receive your communication in a timely manner, it's easy to do." Love it!
Why not take a moment to check out this excellent example and see how you can replicate this important tool.
B'shalom, Lisa